Purchasing
The Purchasing module is designed to manage both purchase orders and repair orders. RAAS treats purchase orders and repair orders the same way the difference being that the company usually already owns parts received on a repair order.
Most purchase order items will be automatically created as a result of a request in the Part Requests module that needs to be purchased. The Purchaser organizes these purchasing items and creates purchase orders using one or many of the items. Repair order items are very similar except that these types of items are created manually.
The RAAS purchase order module provides an extensive suite of tools to allow the Purchaser to organize and report on all current, outstanding, and historical purchasing data. Similar to the Part Requests module the Purchasing module allows a user to keep track of a purchase order item throughout its purchasing cycle. In fact, a Maintenance Planner working in the Maintenance Planning module can determine in real time the status of a part requirement that was initially issued to the Part Requests module and was further issued to the Purchasing module.
- Request For Quotation
- Purchase Order Organisation and Re-Organisation
- Receiving
- Multiple-Currency
- Vendor History, Vendor Performance and Vendor Auditing
Request For Quotation
RAAS provides an intuitive and easy-to-use RFQ utility to allow Purchasing Agents to quickly prepare and send out a RFQ. A RFQ can be sent by either Fax or Email.
Purchase Order Organisation and Re-Organisation
RAAS allows users (pending appropriate security access) to add, delete and edit PO line items at any point in the PO life-cycle. Users can also transfer line items or portions of a line item quantity from one PO to another PO either within the same vendor or to a different vendor. Order quantities and receipt dates are also fully modifiable.
Receiving
The receiving functions are integrated into the Purchasing module and access to various aspects of the PO is limited according to security privileges.
Multiple-Currency
Multiple currencies and exchange rates can be specified within RAAS. At the point of part order the Purchasing Agent can specify the anticipated currency used for the purchase. A default currency can be indicated per vendor and can be overwritten at the point a purchase order line item is added to a PO. At the point of part receipt the currency can again be modified if necessary.
RAAS provides two different methods for maintaining purchase price history in the inventory. The first option is to allow part cost to be saved in the same currency that the part was paid for in. The second option is to allow for the conversion from the purchase currency to the system-defined default currency at the point of receipt. In the case of this second option the then-current exchange rate will be used in the conversion calculation.
